§ 2-250.16. Activity reports.

(a)

Required disclosures. Except as provided in section 2-250.14, each registrant shall file with the city secretary between the first and fifteenth day of July and January, for each client from or with respect to whom the registrant received compensation of, or expended, twenty-five hundred dollars ($2,500.00) or more for lobbying during the most recent calendar half, a separate report signed under oath concerning the registrant's lobbying activities for the client. If the registrant is not an individual, an authorized officer or agent of the registrant shall sign the form. The report shall be on the form prescribed by the city secretary and shall include, with respect to the previous calendar half, to the extent applicable:

(1)

The name of the registrant, the name of the client, and any changes or updates in the information provided in the most recent registration statement filed pursuant to section 2-250.15;

(2)

A list of the specific issues upon which the registrant engaged in lobbying activities, including, to the maximum extent practicable, a list of specific legislative proposals and other proposed, pending, or completed official actions;

(3)

A list of the city officials contacted by the registrant on behalf of the client;

(4)

A list of the employees or agents of the registrant who acted as lobbyists on behalf of the client;

(5)

In the case of a lobbying firm, a good faith estimate of the total amount of all compensation (as defined in section 2-250.12) received by the registrant for lobbying activities on behalf of the client;

(6)

In the case of a registrant engaged in lobbying activities on its own behalf, a good faith estimate of the total expenditures (as defined in section 2-250.12) that the registrant and its agents or employees incurred in connection with lobbying activities.

(7)

In the case of a registrant who is an agent or employee of a lobbying firm or other person required to register, a good faith estimate of the total amount of all compensation (as defined in section 2-250.12) received by the registrant for lobbying activities on behalf of the client;

(8)

Each gift, benefit, or expenditure made to, conferred upon, or incurred on behalf of a city official by the registrant, or by anyone acting on behalf of the registrant, shall be itemized by date, city official, amount, and circumstances of the transaction;

(9)

Each exchange of money, goods, services, or anything of value by the registrant, or by anyone acting on behalf of the registrant, with any business entity in which the registrant knows or should know that a city official has an economic interest, or for which the city official serves as a director or officer, or in any other policy making position, if the total of such exchanges is five hundred dollars ($500.00) or more in a calendar half. Each exchange shall be itemized by date, business entity and address, city official, amount, and nature of transaction. For purposes of this subsection, the term "exchange" does not include a routine purchase from a commercial business establishment, if the city official in question is neither aware, nor likely to become aware, of the transaction; and

(10)

The name and position of each city official or member of a city official's immediate family who is employed by the registrant.

(b)

Preservation of records. Each registrant shall obtain and preserve all accounts, bills, receipts, books, papers and documents necessary to substantiate the activity reports required to be made pursuant to this section for five (5) years from the date of filing of the report containing such items.

(c)

No activity or changes. No semi-annual activity report is required if there is no activity during the preceding half and there are no other changes to items required to be reported.

(d)

Estimates of income or expenses. For purposes of subsection (a)(5),(6), and (7), required estimates of compensation or expenses shall be made to the nearest one hundred dollars ($100.00), for amounts totaling less than five thousand dollars ($5,000.00), and to the nearest one thousand dollars ($1,000.00), for amounts totaling more than five thousand dollars ($5,000.00).

(Ord. No. 06-22, § 1(part E, § 6), 9-5-2006)